The famous saying “If you can make it in New York, you can make it anywhere” has a reason. It is a densely populated city that has a plethora of economic opportunities to boost your income. Moving to NYC can be an exciting adventure, but it also comes with a unique set of challenges, especially relocating business. When undertaking any office move, you will likely focus on keeping your logistics organized, ensuring effective communication, and confirming deadlines are met.
While all these factors are necessary, you cannot overlook another important aspect: safety precautions. Keep in mind that DIY moves can save you time and money. However, hiring a professional commercial moving company is the ultimate option to ensure a safe office relocation. In this blog, we will shed light on 5 safety precautions to follow when moving an office in NYC. It will help you to make your moving process safe and efficient.
5 Safety Precautions to Follow When Moving an Office in NYC
No matter, what is the size of your office, whether it is a growing startup or an established entity. If you want your company to excel at a more convenient location, moving to an office in New York City is a good decision. Here are 5 safety precautions to follow when moving an office in NYC.
Plan Your Relocation Early
Commercial moving needs planning and preparation. When making a plan, decide the moving date and the time frame so you can come up with the proper schedule. Additionally, you need to assign a specific budget for the relocation process. It will lessen the stress when identifying costs for hiring movers and enable you to make informed decisions.
Budgeting can be helpful to have a visitor management system set up and ready to go before your company moves. In this way, you will not be forced to manually try to log any staff, visitors, or contractors coming and going from your premises. Manage your relocation with set deadlines to reduce interruptions and try to consider overnight moves to minimize downtime.
Hire Professional Movers
The other safety concern is lifting boxes and furniture when relocating your office. It might be possible that employees not be well-versed with proper lifting techniques. They may have pre-existing injuries or other disabilities making them vulnerable to getting re-injured.
It is suggested to hire professionals providing office moving services to assist you. You should ask them to send their experts who are skilled enough to pack and transit everything. Office moving company has:
Right Materials:
- Boxes or containers (with handles)
- Effective packing material ( packing paper etc)
- Trolleys and hand carts
- Moving straps
Packing Considerations:
- Do light packing to be picked easily
- Seal boxes carefully to avoid breakage
- Label boxes clearly and indicate what they contain
Moving Risk Assessment
Is your staff included in the moving process? If yes, then it is very important to perform a risk assessment or try to control or eliminate these risks as much as possible. Provide a clear guideline of safety protocols to your employees. Even though some suggestions are basic it is good to remind them. The more you increase the awareness, the more it will lessen the likelihood of liability of an accident. Consider the following measures:
- What to do with the multiple tasks involved in the process, and what do they require?
- Think about the health concerns of the people involved in doing these tasks.
- When moving heavy items, see who will move them and how difficult is the transition of this piece.
Protect Your Data
Due to the busy routine of life, you never know what could happen to your documents and hardware during the move. It is possible that you may end up losing important files to damaged servers. Therefore, we recommend having a backup of your data and protecting that from breach during office moving.
Take into Account Allergies and Cleaning Product Reactions
Last but not least, safety precautions are taking care of the health of the staff. Ask employees before moving about their health issues. Whether any of them have asthma or any known allergic reactions to dust or cleaning products. If anyone suffers from this, simply ask them to leave until your move is complete. They can wear a mask to protect themselves as well. It is better to keep them safe instead of saying sorry.
Whether it’s an office move or a residential move, preventive measures are essential to be considered. In the above article, we have discussed 5 safety precautions to follow when moving an office in NYC.
